Pharmaceutical stores! The name automatically brings up an image in our head where a huge crowd is rushing on one side to get their drugs and a few chemists are struggling to find their stuff on the other side of huge piles of drugs stacked on the shelves. Forget finding the right medications! Manually invoicing items for each customer makes it difficult for them. In addition, they have many things to take care of, such as setting limits for stock that is about to expire, setting indications for different categories, incorporating discounts on invoices, providing bulk deliveries for hospitals and clinics. All this drives the need for computer systems in pharmacies to help pharmacists, at least in the billing part. With fast and automated billing, they could have enough time and feel relaxed while handling all other vital tasks.

Here, take a look at the features included in a pharmacy-specific ERP software and learn how it can help in handling billing and payments quickly and easily.

#1 Billing

The first feature included in a Pharmaceutical ERP is its comprehensive billing module that helps staff quickly generate invoices or receipts with automatic entries of names, prices and discounts. This ultimately reduces the time each customer spends at the check-in counter and helps eliminate long queues. Some of the billing functions are:

  • Price list, Discounts and Multi-tariff
  • Cash or Credit or Split Bills and Challans
  • Sales returns/refunds and replacements on invoices
  • Prices, discount rates and schemes by match/category
  • Invoicing of negative actions
  • Automatic calculation of taxes and other charges

#2 Document Printing

No doubt, a compact ERP for medical stores comes with a quick document printing feature to help pharmacists and customers keep records of their transactions. Some of the features included in document printing are:

  • Printing of account vouchers and printing of checks
  • Buy and sell orders
  • Purchase and sales invoices/estimating challenges
  • Bank pays in Slip or TDS
  • Stock transfer memorandum
  • Delivery notes, goods receipt and dispatch summary

#3 Advanced Accounting

With an ERP, chemists streamline their accounting system with accurate and comprehensive financial reporting. In addition, they get easy access to bank statement, cash statement, credit/debit card receipts and vouchers, pending amounts from vendors, etc. The characteristics included in the accounting are:

  • VAT presentation, electronic declarations
  • Balance sheet and configurable A/C statement
  • Depreciation chart
  • Interest calculation and bank reconciliation
  • Printing of multiple books/vouchers and debit/credit notes
  • IT/ST auditor reports

#4 Tax reports and tax records

Chemists can maintain reports and tax records made with ERP. It helps them keep track of the exact amount of sales tax levies, withholding tax payments, etc. and thus avoid any calculation/manipulation error in the billing of the total amount. The features included in this are:

  • Summary of sales tax and purchase tax
  • tax account records
  • Sales tax forms for accounts receivable or issued and reminders
  • Check list

No doubt, pharmacies these days can have easy billing and transactions with these inherent ERP features without customers having to wait any longer. Also, Pharmaceutical or Medical store owners get other facilities with a complete ERP solution that helps in smooth sales management such as Stock, Accounts and 1000’s MIS, Expiry Reminders, SMS/Email/Excel, Prescription Management , box and home delivery. , touch and barcode scanner.

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